# Email signature generator

https://salesbond.app/tools/email-signature-generator/
Updated: 2026-11-05

# Free Email Signature Generator

Fill in your name, title, company and contact details, pick a layout and a colour, and copy the finished signature into Gmail, Outlook or Apple Mail. It is built from email-safe HTML with inline styles, so it keeps its look when pasted. It is free, needs no sign-up and nothing you type leaves your browser.

The preview updates as you type. Copy signature pastes it formatted into your email app; Copy HTML gives you the source for apps and tools that take HTML. Your draft is kept in this browser until you start over.

## Preview

## What to put in an email signature

| Line | Example |
| --- | --- |
| Name | Jane Doe |
| Job title and company | Head of Sales \| Acme Ltd |
| Phone, email and website | +44 20 7946 0000 \| acme.com |
| Social profile | LinkedIn |
| One call to action | Book a 15-minute call |

## Email signature tips for sales teams

Keep it short: four or five lines read well on a phone. Use one accent colour from your brand, one image at most and real text rather than a picture of text, so it shows even when images are blocked and screen readers can read it. A single call to action, such as a booking link, works better than a row of banners. Give the whole team the same layout so every email looks like it comes from one company.

## Track the links in your signature

To see how many visits your signature brings, add UTM tags to the website or booking link with the [UTM builder](https://salesbond.app/tools/utm-builder/), for example with email as the medium and signature as the source.

## Frequently asked questions

### How do I add this signature to Gmail?

Click Copy signature, then in Gmail open Settings, See all settings, General, and scroll to Signature. Create a new signature, paste it into the box, choose it as the default for new emails and replies, and click Save Changes at the bottom of the page. Gmail accepts up to 10,000 characters.

### How do I add it to Outlook?

Copy the signature, then in Outlook open Settings, Mail (or Accounts), Signatures, create a new signature and paste it into the editor. Choose it as the default for new messages and for replies and forwards, then save. In the classic desktop app the same options are under File, Options, Mail, Signatures.

### How do I add it to Apple Mail?

In Mail on a Mac choose Mail, Settings, Signatures, select the account, click the plus button and paste the signature into the right-hand box. Untick Always match my default message font so that the colours and sizes stay as designed.

### Why does my logo or photo not show?

A signature can only point to an image that is already online, so the image must be an https:// link to a JPG or PNG on your website or another public host. Some recipients block remote images until they click to show them; that is normal and the text still reads well without it.

### What should a professional email signature include?

Your name, job title and company, one or two ways to reach you, and your website. Add a photo or logo and one or two social profiles if they help the recipient. Leave out quotes, long legal text and more than one phone number, and keep it to four or five lines.

### Is my information stored or sent anywhere?

No. The signature is built in your browser and the draft is saved only in this browser so you can come back to it. Nothing you type is sent to SalesBond or anyone else. Click Start over to clear it.

Related tools: [UTM builder](https://salesbond.app/tools/utm-builder/), [commission calculator](https://salesbond.app/tools/commission-calculator/), [conversion rate calculator](https://salesbond.app/tools/conversion-rate-calculator/). More on sales and running a sales team on the [SalesBond blog](https://salesbond.app/blog/) and the [home page](https://salesbond.app/).

## Official sources

- [Gmail Help: create a Gmail signature](https://support.google.com/mail/answer/8395) — where to paste it and the 10,000-character limit.
- [Microsoft Support: add and change an email signature in Outlook](https://support.microsoft.com/en-us/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2) — new Outlook, Outlook on the web and classic Outlook.
- [Apple Support: create and use email signatures in Mail on Mac](https://support.apple.com/guide/mail/create-and-use-email-signatures-mail11943/mac) — signatures per account.

**Updated on Nov 5, 2026.** This calculator is for information only and is not tax, legal or payroll advice. Email apps render signatures in their own way; send yourself a test message before you use a new signature.