Free Quote Generator: Quotation and Estimate Template
Add your business, the client, items with quantity and unit price, a discount and tax, and get a clean quote with the subtotal and total worked out. Print it, save it as PDF or copy it into an email. Choose quote, quotation or estimate and any currency. It is free, needs no sign-up and nothing leaves your browser.
The quote updates as you type. Write the quantity and the price of one unit: the amount, the discount, the tax and the total are calculated for you. Your draft is kept in this browser until you start over.
Quotation template: what to put on a quote
| Part of the quote | Example |
|---|---|
| Number, date, valid until | Q-1001, 30 days |
| Your business and the client | Acme → Globex |
| Items: qty × unit price | 12 × 19.99 = 239.88 |
| Subtotal, discount, tax | −10%, VAT 20% |
| Total | 2,851.07 |
How to write a quote that wins the deal
Send the quote while the conversation is fresh, ideally the same day. Describe each item in the client’s words, so they see what they get rather than what it costs. Show the discount as its own line, set a clear valid until date and say what happens next: sign, reply or pay a deposit. Follow up a few days before the quote expires.
Price it with a healthy margin
Before you send the quote, check that the price covers your costs and leaves a profit. The margin calculator turns a cost and a target margin into a selling price, and shows the difference between margin and markup. If a salesperson closes the deal, work out their pay with the commission calculator.
Frequently asked questions
What should a quote include?
Your business name and contact details, the client’s name, a quote number, the date and how long the price is valid. Then each item or service with the quantity, unit price and amount, the subtotal, any discount, the tax and the total. Add your payment terms and what is not included, so there are no surprises when the invoice comes.
What is the difference between a quote, a quotation and an estimate?
A quote and a quotation are the same thing: a fixed price for a defined job, which the client can accept. An estimate is an educated guess of what the work will probably cost, and the final price can change. Choose the document type in the form: only the title and the number label change.
How long should a quote be valid?
Most businesses keep a quote valid for 14 to 30 days. Use a shorter period when your own costs change quickly, for example materials, fuel or exchange rates, and a longer one for large projects that need approval. Write the date in Valid until, and the client knows when to decide.
How do I add VAT, GST or sales tax to a quote?
Type the name of the tax, such as VAT, GST or Sales tax, and the rate in percent. The tax is worked out on the subtotal after the discount and shown on its own line above the total. Leave the rate empty if you are not registered for tax or the job is exempt.
How do I give a discount?
Type a percentage such as 10% to take it off the subtotal, or a plain number such as 50 to take off a fixed amount. The discount is shown on its own line before the tax, so the client sees the full price and what they save.
Can I save the quote as a PDF or send it by email?
Yes. Print or save as PDF opens the print dialog of your browser: choose Save as PDF as the printer and attach the file to your email. Copy text puts the quote on the clipboard as plain text, ready to paste into an email, Google Docs or Word.
Is my information stored or sent anywhere?
No. The quote is built in your browser and the draft is saved only in this browser so you can come back to it. Nothing you type is sent to SalesBond or anyone else. Click Start over to clear it.
Related tools: margin calculator, commission calculator, NDA generator. More on sales and running a sales team on the SalesBond blog and the home page.
Official sources
- GOV.UK: invoicing and taking payment from customers — what an invoice must show, VAT and payment terms.
- business.gov.au: how to invoice — invoices, GST and payment terms in Australia.
Updated on Nov 5, 2026. This calculator is for information only and is not tax, legal or payroll advice. Check the tax rate and what your quote must show where you and your client do business.
