Time Zone Meeting Planner
Pick a date and up to five cities to see the hours when everyone is at work. For New York and London, meet between 9 AM and noon New York time, 2 PM to 5 PM in London. The planner handles daylight saving and half-hour zones like India and writes the meeting time for each city.
The first city is yours: its hours run down the left. Shaded rows are inside working hours for the most cities. Tap an hour to get the meeting time in every city, ready to copy.
Working-hour overlap for common city pairs
| Cities | Meeting window (9 AM–5 PM in both) |
|---|---|
| New York – London | 9 AM–noon New York |
| Los Angeles – New York | 9 AM–2 PM Los Angeles |
| New York – Berlin | 9–11 AM New York |
| London – India | 9 AM–noon London |
| Berlin – Dubai | 9 AM–2 PM Berlin |
| San Francisco – London, London – Singapore, New York – Sydney | none |
No overlap: one city’s day ends as the other’s starts. Windows for a date in November 2026; daylight saving moves them by an hour for part of the year, so check your own date above.
How to pick a meeting time across time zones
Start with the city that has the least flexibility, look for hours shaded for everyone, and prefer the middle of the overlap so nobody joins at the first or last minute of their day. When there is no overlap, rotate the late or early slot between teams, and record the call with notes so people who cannot join still get the decisions.
Frequently asked questions
What is the best time for a meeting between New York and London?
New York is 5 hours behind London for most of the year. With 9 to 5 working hours in both cities, start between 9 AM and noon in New York, which is 2 PM to 5 PM in London. For a few weeks in March and in late October and early November the gap is 4 hours, because the US and the UK change their clocks on different dates.
How do I find a meeting time across several time zones?
Pick the date and the cities. The planner lists every hour of the day in the first city next to the local time everywhere else and shades the hours when everyone is inside working hours. If no hour works for all, it shows the hours that suit the most cities.
Does the planner handle daylight saving time?
Yes. Times come from the IANA time zone database built into your browser, the same data your phone and calendar use, so each city’s clocks change on their own dates. Pick the date of the meeting rather than today to see the right offset.
What is the time difference between the US and India?
India is 9 hours 30 minutes ahead of New York in winter and 10 hours 30 minutes in summer, and 12 hours 30 minutes or 13 hours 30 minutes ahead of California. India does not change its clocks. A call at 8 AM in New York is 6:30 PM in India in winter.
How do I send the meeting time to everyone?
Tap the hour you want. The planner writes the meeting time in every city, with the date where it falls on the next or previous day. Copy it into your invitation or chat so nobody has to convert it.
What working hours should I use?
The planner starts with 9 AM to 5 PM. Widen it to 8 AM to 6 PM to find more overlap for teams far apart, and keep calls outside those hours short and rotating so the same people do not always stay late.
Related tools: meeting notes template, email signature generator, commission calculator. More on sales and running a sales team on the SalesBond blog and the home page.
Official sources
- IANA Time Zone Database — time zones, UTC offsets and daylight saving rules your browser uses for every city.
Updated on Nov 5, 2026. This calculator is for information only and is not tax, legal or payroll advice. Times come from the time zone data in your browser; an out-of-date browser may miss a rule a country changed recently.
